In-person board meetings offer more opportunities for conversation and non-verbal cues that aren’t easily replicated in a virtual setting. With a little planning and effort, nonprofits can maintain the effectiveness of their meetings when they switch to virtual formats.
Adopting proven best practices allows http://seboardroom.com/how-to-set-up-text-to-donate-in-a-few-easy-steps/ virtual board meetings to be as productive as in-person meetings. To ensure that your meetings are productive and fun take a look at these suggestions:
Comprehensive Preparation
Virtual meetings require greater preparation than in-person sessions. A detailed agenda, with clearly defined discussion topics and time limits for each topic, should be shared ahead of the meeting so directors are able to research any information they need and prepare questions or suggestions prior to when the meeting begins.
Meet materials for the meeting early
It’s easy to lose track of time during a virtual meeting when you are able to easily check your emails or social media. Send out all meeting materials including documents, materials, and other information at least one week before the meeting. This will ensure that participants don’t having to attend meetings for too long and allow them more time to take part in discussions and make decisions.
Use a virtual board-management software platform such as OnBoard to allow your board members access to all the essential materials and resources prior the meeting. You can stay clear of the distractions associated with technical issues and connectivity issues that could cause meetings to be delayed or even canceled. To avoid these issues you should have your board management software provider check all the connections and equipment for each participant prior to the start of the meeting.
